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HRIS RELEASE NOTE ON MEDICAL AID FOR DECEMBER 2025 V1

This article covers the latest release for December 2025 V1, highlighting feature improvement.

Medical Aid

What’s New
We have revamped Medical Aid, a feature that allows companies to manage health insurance plans, employee enrolment, and payroll deductions in one place.
With Medical Aid (Health Benefits), admins can:
  • Create and manage health insurance plans
  • Define coverage types (Individual or Family)
  • Configure company vs employee cost splits
  • Assign eligible employees to plans
  • View all employees enrolled in each plan
This feature is designed to centralize health benefit management while ensuring accurate payroll deductions.
Why This Matters
  • Centralized health benefits management: Admins can manage plans, costs, and enrolments from a single location.
  • Accurate payroll deductions: Health plan deductions are directly linked to payroll, reducing errors.
  • Flexibility for companies: Supports different coverage structures and cost-sharing models.
  • Clear visibility: Admins can easily see which employees are enrolled in which plans.

 

User Flow (High Level)
Admin Flow – Managing Health Plans
  1. Admin navigates to Company Settings → Health Benefits.
  2. A list of all existing health plans is displayed (if any).
  3. For each plan, the admin can:
    • View plan details
    • Edit the plan
    • Duplicate the plan
    • Delete the plan
    • View enrolled employees
 
Admin Flow – Creating a Health Plan
  1. Admin clicks Create Health Plan.
  2. Admin enters:
    • Plan name and description
    • Payroll deduction (must already exist in Payroll)
    • Coverage type (Individual or Family) 
  3. If Individual coverage is selected:
    • Admin enters the principal cost
    • Admin specifies the company–employee cost split percentage
  4. If Family coverage is selected:
    • Admin enters the principal cost
    • Admin adds at least one dependant type (Child, Adult, or Parent)
    • Admin enters the cost and number of dependants
    • System calculates the total cost
    • Admin specifies the company–employee cost split percentage
  5. Admin proceeds to the next step to select eligible pay grade(s).
  6. Admin reviews the plan summary, including:
    • Plan name and description
    • Coverage type
    • Total cost
    • Company vs employee contribution
    • Number of eligible pay grades
  7. Admin submits the plan, which activates it.

 

Admin Flow – Enrolling Employees
  1. Admin navigates to an employee’s profile.
  2. Admin toggles Health Benefits on.
  3. Admin selects a health plan from the dropdown.
  4. The system displays the employee’s cost for the selected plan.
  5. Admin saves the enrolment.

 

 

Admin Flow – Viewing Enrolled Employees
  1. Admin goes back to Health Benefits → Plan List.
  2. Admin selects View Employees from a plan’s options menu.
  3. A list of all employees enrolled in that plan is displayed.

 

Helpful Notes

  • Payroll deductions must be set up before creating a health plan.
  • Cost splits are automatically applied during payroll processing.
  • Employees are enrolled only by admins (no self-enrolment).
  • Plan duplication helps admins quickly create similar plans with minimal setup.