--- title: RELEASE NOTES - Internal Recruitment description: This is a release note highlighting the new features and improvements on the RMS (Internal Recruitment) for October 2026 --- [Skip to content](https://support.seamlesshr.com/release-notes-rms-recruitment-management-system#main-content) English Show submenu for translations [More support](https://support.seamlesshr.com/kb-tickets/new?hsLang=en) ![Logo-1.png\]](https://support.seamlesshr.com/hs-fs/hubfs/Logo-1.png?height=25&name=Logo-1.png) Open main navigation Close main navigation - English Show submenu for translations - [More support](https://support.seamlesshr.com/kb-tickets/new) - Go to seamlesshr.com Go to seamlesshr.com Welcome. How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge base](https://support.seamlesshr.com/?hsLang=en) 2. [Release Notes](https://support.seamlesshr.com/release-notes?hsLang=en) 3. [Recruitment Management](https://support.seamlesshr.com/release-notes?hsLang=en#recruitment-management) # RELEASE NOTES - Internal Recruitment ## This is a release note highlighting the new features and improvements on the Internal Recruitment 1\. Rich Text Field Support on Job Requisition Policies Description: The plain text custom field on job requisition policies is replaced with a rich text editor supporting bold, italic, lists, and headings. User Segment: Recruitment/system admins raising or reviewing requisitions Relevance: Admins needed to format requisition content clearly without attaching a separate document. Notes / Acceptance Criteria: - Only one field type is offered now (rich text), no separate plain text option, to avoid confusion. - Content renders correctly wherever the requisition is viewed or exported. - Existing plain text content migrates/displays without formatting errors. - Non-functional requirement: rich text must render correctly in the admin UI, exported PDFs, and email clients (Gmail, Outlook, Apple Mail), with no raw HTML entities in plain-text email fallbacks. Step-by-Step Guide: 1. Open a job requisition policy's custom text field. 2. Confirm it's now a rich text editor with bold/italic/list/heading options. 3. Format some content and save. 4. View the requisition and confirm formatting renders correctly; export it and confirm the PDF renders the same formatting. 5. Open a requisition with pre-existing plain text content and confirm it displays cleanly, without errors. 2\. Private Job Requisition Description: Admins can mark a job requisition as private when raising it, restricting visibility to the requester, the employee it's raised for (if applicable), and approval workflow participants. User Segment: Recruitment/system admins; approvers Relevance: Clients needed to protect sensitive hiring decisions (e.g. replacing a specific employee) from being visible to all admins by default. Notes / Acceptance Criteria: - "Private Requisition" toggle available at creation. - When enabled, only the requester, the relevant employee, and approval workflow participants can see it. All other admins who'd normally see it in list view cannot. - Set at the requisition level, not the policy level, so the same policy can be used for both private and non-private requisitions. - A hover note at the toggle explains who retains visibility. - Approval flow itself is unchanged; approvers still get notified and can act normally. - Backend stores participant IDs at creation time and uses them to filter the list for all users. Step-by-Step Guide: 1. Create a new job requisition and enable "Private Requisition." 2. Hover over the info note and confirm it explains who will retain visibility. 3. Submit the requisition and log in as an admin who is not the requester, the named employee, or an approver. Confirm the requisition does not appear in their list. 4. Log in as an approver on the workflow and confirm they can see and act on it normally. 5. Create a second, non-private requisition using the same policy and confirm the private setting didn't carry over. 3\. Standalone Job Requisition Reasons Management Description: A dedicated "Job Requisition Reasons" settings page lets admins create, edit, and delete requisition reasons centrally, independent of any specific requisition. User Segment: Recruitment/system admins Relevance: Reasons were previously only inferred from past requisitions rather than centrally managed, leading to an inconsistent list. Notes / Acceptance Criteria: - Accessible from side navigation; admins can add a reason by entering a label. - All existing reasons are listed, editable, and deletable from this page. - Deleting a reason doesn't affect historical requisitions. The reason string is retained on those records. - New requisitions pull the reasons dropdown from this managed list. - Admins can still type-and-save a new reason at the point of raising a requisition, subject to the policy-level permission (see Feature 16). Step-by-Step Guide: 1. Go to Settings → Job Requisition Reasons. 2. Add a new reason and confirm it appears in the list. 3. Edit an existing reason's label and confirm the change saves. 4. Delete a reason that has been used on a past requisition. Open that historical requisition and confirm the original reason text is still shown. 5. Raise a new requisition and confirm the reasons dropdown reflects the managed list. 4\. Policy-Level Settings for Job Requisitions Description: Adds configurable per-policy toggles: allow new job role creation, allow new reason creation, require Job Summary, require Job Details. User Segment: System administrators configuring requisition policies Relevance: Clients needed granular control over what individual users can do under a given policy, rather than one-size-fits-all behavior. Notes / Acceptance Criteria: - Settings section on the policy creation/editing form with four yes/no toggles. - Defaults are permissive (all allowed, no fields required) for new policies. - Disabling "Allow new job role" or "Allow new reason" hides/disables the respective add option on the requisition form. Users can only pick from existing lists. - Making Job Summary/Details required blocks submission until populated, with an indicator that the field is required. - Settings apply per policy. Different policies can differ within the same org. - Existing policies keep their current behavior until an admin explicitly updates the settings. Step-by-Step Guide: 1. Open a job requisition policy's settings section. 2. Toggle off "Allow users to create a new job role" and save. 3. Raise a requisition under that policy and confirm the option to add a new role is hidden/disabled, with only existing roles selectable. 4. Toggle "Make Job Summary required" on and confirm the requisition form blocks submission without it, showing a required indicator. 5. Check a pre-existing policy that hasn't been touched and confirm its behavior is unchanged from before this release. 5\. Pre-fill Internal Recruitment Application Forms from HRMS Data Description: When building an internal (or "Both") job's application form, admins can add fields sourced directly from the employee's HRMS profile via a "Select from HRMS" option; those fields auto-populate for internal applicants. User Segment: Recruitment/system admins (configuration); employees applying internally Relevance: Internal applicants were re-entering data the organization already held in HRMS, creating friction that discouraged internal mobility applications. Requires the RMS to be linked to HRMS. Notes / Acceptance Criteria: - "Select from HRMS" option sits alongside "Add Custom Field," listing available HRMS profile fields (gender, DOB, current role, line manager, pay grade, nationality, etc.). - HRMS-linked field names are locked (can't be renamed) and visually marked as HRMS-linked; they can still be deleted if the job has no active applicants. - Only available for jobs set to "Internal" or "Both". Not shown for "External" only. - Fields pre-populate from the applicant's HRMS profile at load time, remain editable by the applicant, and are left blank (editable) if no HRMS value exists. - Values are submitted and stored at the time of application, not re-fetched from HRMS afterward. - Jobs with HRMS-linked fields still follow the existing draft/publish permission model. A draft can include them, but publishing requires reviewer approval. - Only available if the RMS is linked to the HRMS. Step-by-Step Guide: 1. Create a job set to "Internal" (or "Both") and open the application form builder. 2. Confirm "Select from HRMS" appears alongside "Add Custom Field." 3. Add one or more HRMS fields and confirm they're visually marked as HRMS-linked and can't be renamed. 4. Save as a draft (as a non-publishing admin, if applicable) and confirm it stays unpublished pending reviewer approval. 5. As an internal applicant, open the job application and confirm HRMS fields are pre-filled from your profile and remain editable. 6. 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